MyLifeOrganized is a simple and, at the same time, very flexible task management system, which you can adjust to your work style. You can get either very simple list of tasks with reminders or multipurpose system that can manage tasks, personal projects and even life goals.
Let's start with very basics. The core of every task manager is a to-do list. You can create that using MyLifeOrganized in no time. You can write down your tasks, creating a list of things that need to be done.
Application interface allows you to move tasks around in a created list easily, changing their order. You can mark a task as completed with just one touch. Completed tasks can be hidden from the list right away or later on.
As you can see, the program can easily manage simple task list. But what if there are lots of tasks, making it very easy to get confused? In that case they need to be grouped and united. In this example, we will create tasks, Home and Work, and will divide other tasks among these two groups.
Let's go to the task settings and change their properties to convert them into the folders containing other tasks. Folders, unlike tasks, do not need to be completed, they just store the other tasks. So now we have created two task lists, separating Home tasks from Work.
And while you are at home, wanting to do only Home projects, you can focus on that list, hiding all other tasks.
So we learned how easy it is to create lists using MyLifeOrganized. But often, our tasks can be complex and need to be broken into smaller to-dos. MyLifeOrganized can help you to do just that, by creating an outline of tasks and subtasks. In this example, we will subdivide our task called "shelves for the office" into smaller tasks. Later, we will see how such hierarchy helps you to achieve more by planning an order of completing tasks and building dependencies between them. You are becoming more productive by understanding in what order tasks need to be done.
All tasks are stored in a single outline in MyLifeOrganized. And this outline can grow, containing different tasks: completed, saved for later and the most urgent ones.
In order to choose only needed tasks from this structure, you need filters or views. Right now we use "All tasks" view, which allows us to see the whole outline. Now let's mark needed tasks with a star and turn on a view called "Starred". This view allows us to see only marked tasks. It is important to understand that the order and place of tasks stays the same in the common outline. Views just allow us to see a certain portion of this outline. If you remove a star from the task, it will disappear from our filtered list, but will stay in the common outline.
MyLifeOrganized comes with a set of views. For example, we can see completed tasks, tasks with a deadline due in 7 days or tasks that are marked as goals.
In addition, MyLifeOrganized can automatically choose actions that are ready to be handled, considering proper order, time and place of their performance.
But the most important thing is that you can create any kind of views by yourself, forming your own system of managing tasks. You will learn more about it in our next videos.
In conclusion, we have demonstrated how MyLifeOrganized helps you to create to-dos and group them, forming simple lists.
We can subdivide our tasks into subtasks if we need to, and get a plan of action.
Views automatically choose only needed for you to-dos from the whole task list. This feature sets MyLifeOrganized apart from other task managers, because MLO can easily turn your notebook with simple to-do's into an automated system, which suggests the next step right on time.
MyLifeOrganized can work offline and when connected sync all your tasks across your computers and mobile devices using cloud or your personal wifi hotspot.
In the upcoming videos, we will tell you about recurring tasks, time and location-based reminders, open and closed hours for contexts, task dependencies and many other features that make MyLifeOrganized a premium task management product and your dependable helper.
Sincerely yours,
The MyLifeOrganized Team.
MyLifeOrganized is a simple and, at the same time, very flexible task management system, which you can adjust to your work style. You can get either very simple list of tasks with reminders or multipurpose system that can manage tasks, personal projects and even life goals.
Let's start with very basics. The core of every task manager is a to-do list. You can create that using MyLifeOrganized in no time. You can write down your tasks, creating a list of things that need to be done.
Application interface allows you to move tasks around in a created list easily, changing their order. You can mark a task as completed with just one touch. Completed tasks can be hidden from the list right away or later on.
As you can see, the program can easily manage simple task list. But what if there are lots of tasks, making it very easy to get confused? In that case they need to be grouped and united. In this example, we will create tasks, Home and Work, and will divide other tasks among these two groups.
Let's go to the task settings and change their properties to convert them into the folders containing other tasks. Folders, unlike tasks, do not need to be completed, they just store the other tasks. So now we have created two task lists, separating Home tasks from Work.
And while you are at home, wanting to do only Home projects, you can focus on that list, hiding all other tasks.
So we learned how easy it is to create lists using MyLifeOrganized. But often, our tasks can be complex and need to be broken into smaller to-dos. MyLifeOrganized can help you to do just that, by creating an outline of tasks and subtasks. In this example, we will subdivide our task called "shelves for the office" into smaller tasks. Later, we will see how such hierarchy helps you to achieve more by planning an order of completing tasks and building dependencies between them. You are becoming more productive by understanding in what order tasks need to be done.
All tasks are stored in a single outline in MyLifeOrganized. And this outline can grow, containing different tasks: completed, saved for later and the most urgent ones.
In order to choose only needed tasks from this structure, you need filters or views. Right now we use "All tasks" view, which allows us to see the whole outline. Now let's mark needed tasks with a star and turn on a view called "Starred". This view allows us to see only marked tasks. It is important to understand that the order and place of tasks stays the same in the common outline. Views just allow us to see a certain portion of this outline. If you remove a star from the task, it will disappear from our filtered list, but will stay in the common outline.
MyLifeOrganized comes with a set of views. For example, we can see completed tasks, tasks with a deadline due in 7 days or tasks that are marked as goals.
In addition, MyLifeOrganized can automatically choose actions that are ready to be handled, considering proper order, time and place of their performance.
But the most important thing is that you can create any kind of views by yourself, forming your own system of managing tasks. You will learn more about it in our next videos.
In conclusion, we have demonstrated how MyLifeOrganized helps you to create to-dos and group them, forming simple lists.
We can subdivide our tasks into subtasks if we need to, and get a plan of action.
Views automatically choose only needed for you to-dos from the whole task list. This feature sets MyLifeOrganized apart from other task managers, because MLO can easily turn your notebook with simple to-do's into an automated system, which suggests the next step right on time.
MyLifeOrganized can work offline and when connected sync all your tasks across your computers and mobile devices using cloud or your personal wifi hotspot.
In the upcoming videos, we will tell you about recurring tasks, time and location-based reminders, open and closed hours for contexts, task dependencies and many other features that make MyLifeOrganized a premium task management product and your dependable helper.
Sincerely yours,
The MyLifeOrganized Team.
MyLifeOrganized is a simple and, at the same time, very flexible task management system, which you can adjust to your work style. You can get either very simple list of tasks with reminders or multipurpose system that can manage tasks, personal projects and even life goals.
Let's start with very basics. The core of every task manager is a to-do list. You can create that using MyLifeOrganized in no time. You can write down your tasks, creating a list of things that need to be done.
Application interface allows you to move tasks around in a created list easily, changing their order. You can mark a task as completed with just one touch. Completed tasks can be hidden from the list right away or later on.
As you can see, the program can easily manage simple task list. But what if there are lots of tasks, making it very easy to get confused? In that case they need to be grouped and united. In this example, we will create tasks, Home and Work, and will divide other tasks among these two groups.
Let's go to the task settings and change their properties to convert them into the folders containing other tasks. Folders, unlike tasks, do not need to be completed, they just store the other tasks. So now we have created two task lists, separating Home tasks from Work.
And while you are at home, wanting to do only Home projects, you can focus on that list, hiding all other tasks.
So we learned how easy it is to create lists using MyLifeOrganized. But often, our tasks can be complex and need to be broken into smaller to-dos. MyLifeOrganized can help you to do just that, by creating an outline of tasks and subtasks. In this example, we will subdivide our task called "shelves for the office" into smaller tasks. Later, we will see how such hierarchy helps you to achieve more by planning an order of completing tasks and building dependencies between them. You are becoming more productive by understanding in what order tasks need to be done.
All tasks are stored in a single outline in MyLifeOrganized. And this outline can grow, containing different tasks: completed, saved for later and the most urgent ones.
In order to choose only needed tasks from this structure, you need filters or views. Right now we use "All tasks" view, which allows us to see the whole outline. Now let's mark needed tasks with a star and turn on a view called "Starred". This view allows us to see only marked tasks. It is important to understand that the order and place of tasks stays the same in the common outline. Views just allow us to see a certain portion of this outline. If you remove a star from the task, it will disappear from our filtered list, but will stay in the common outline.
MyLifeOrganized comes with a set of views. For example, we can see completed tasks, tasks with a deadline due in 7 days or tasks that are marked as goals.
In addition, MyLifeOrganized can automatically choose actions that are ready to be handled, considering proper order, time and place of their performance.
But the most important thing is that you can create any kind of views by yourself, forming your own system of managing tasks. You will learn more about it in our next videos.
In conclusion, we have demonstrated how MyLifeOrganized helps you to create to-dos and group them, forming simple lists.
We can subdivide our tasks into subtasks if we need to, and get a plan of action.
Views automatically choose only needed for you to-dos from the whole task list. This feature sets MyLifeOrganized apart from other task managers, because MLO can easily turn your notebook with simple to-do's into an automated system, which suggests the next step right on time.
MyLifeOrganized can work offline and when connected sync all your tasks across your computers and mobile devices using cloud or your personal wifi hotspot.
In the upcoming videos, we will tell you about recurring tasks, time and location-based reminders, open and closed hours for contexts, task dependencies and many other features that make MyLifeOrganized a premium task management product and your dependable helper.
Sincerely yours,
The MyLifeOrganized Team.
MyLifeOrganized is a simple and, at the same time, very flexible task management system, which you can adjust to your work style. You can get either very simple list of tasks with reminders or multipurpose system that can manage tasks, personal projects and even life goals.
Let's start with very basics. The core of every task manager is a to-do list. You can create that using MyLifeOrganized in no time. You can write down your tasks, creating a list of things that need to be done.
Application interface allows you to move tasks around in a created list easily, changing their order. You can mark a task as completed with just one touch. Completed tasks can be hidden from the list right away or later on.
As you can see, the program can easily manage simple task list. But what if there are lots of tasks, making it very easy to get confused? In that case they need to be grouped and united. In this example, we will create tasks, Home and Work, and will divide other tasks among these two groups.
Let's go to the task settings and change their properties to convert them into the folders containing other tasks. Folders, unlike tasks, do not need to be completed, they just store the other tasks. So now we have created two task lists, separating Home tasks from Work.
And while you are at home, wanting to do only Home projects, you can focus on that list, hiding all other tasks.
So we learned how easy it is to create lists using MyLifeOrganized. But often, our tasks can be complex and need to be broken into smaller to-dos. MyLifeOrganized can help you to do just that, by creating an outline of tasks and subtasks. In this example, we will subdivide our task called "shelves for the office" into smaller tasks. Later, we will see how such hierarchy helps you to achieve more by planning an order of completing tasks and building dependencies between them. You are becoming more productive by understanding in what order tasks need to be done.
All tasks are stored in a single outline in MyLifeOrganized. And this outline can grow, containing different tasks: completed, saved for later and the most urgent ones.
In order to choose only needed tasks from this structure, you need filters or views. Right now we use "All tasks" view, which allows us to see the whole outline. Now let's mark needed tasks with a star and turn on a view called "Starred". This view allows us to see only marked tasks. It is important to understand that the order and place of tasks stays the same in the common outline. Views just allow us to see a certain portion of this outline. If you remove a star from the task, it will disappear from our filtered list, but will stay in the common outline.
MyLifeOrganized comes with a set of views. For example, we can see completed tasks, tasks with a deadline due in 7 days or tasks that are marked as goals.
In addition, MyLifeOrganized can automatically choose actions that are ready to be handled, considering proper order, time and place of their performance.
But the most important thing is that you can create any kind of views by yourself, forming your own system of managing tasks. You will learn more about it in our next videos.
In conclusion, we have demonstrated how MyLifeOrganized helps you to create to-dos and group them, forming simple lists.
We can subdivide our tasks into subtasks if we need to, and get a plan of action.
Views automatically choose only needed for you to-dos from the whole task list. This feature sets MyLifeOrganized apart from other task managers, because MLO can easily turn your notebook with simple to-do's into an automated system, which suggests the next step right on time.
MyLifeOrganized can work offline and when connected sync all your tasks across your computers and mobile devices using cloud or your personal wifi hotspot.
In the upcoming videos, we will tell you about recurring tasks, time and location-based reminders, open and closed hours for contexts, task dependencies and many other features that make MyLifeOrganized a premium task management product and your dependable helper.
Sincerely yours,
The MyLifeOrganized Team.
MyLifeOrganized is a flexible task management system with a hierarchy support. This means that you can subdivide any task with unending levels of possibilities.
For example, in order to plant a tree you need to buy a shovel. And in order to buy a shovel you need to go to the store. In order to build a house, you need to lay a foundation first. So you can see, the program is helping you create a hierarchic plan, where each task can be subdivided into smaller actions.
MyLifeOrganized has a unique feature of automatically turning complicated hierarchic systems into a simple list of tasks. In our list, tasks Store and Foundation are active actions. That is because they do not have any subtasks and are available for completion now. MyLifeOrganized can automatically choose such actions from the whole list of tasks. If we use the view called Active Actions, we will see our plan turning from a complex hierarchy to a very simple list - only containing a few actions.
After marking it completed, the list will be automatically updated, showing new active actions that are coming up. Here we can see that after purchasing a shovel from the store we can start planting a tree.
You can see that MyLifeOrganized can easily do both: help you to plan with unending hierarchy of tasks and complete those tasks from a simple list.
Sincerely yours,
The MyLifeOrganized team.
MyLifeOrganized is a flexible task management system with a hierarchy support. This means that you can subdivide any task with unending levels of possibilities.
For example, in order to plant a tree you need to buy a shovel. And in order to buy a shovel you need to go to the store. In order to build a house, you need to lay a foundation first. So you can see, the program is helping you create a hierarchic plan, where each task can be subdivided into smaller actions.
MyLifeOrganized has a unique feature of automatically turning complicated hierarchic systems into a simple list of tasks. In our list, tasks Store and Foundation are active actions. That is because they do not have any subtasks and are available for completion now. MyLifeOrganized can automatically choose such actions from the whole list of tasks. If we use the view called Active Actions, we will see our plan turning from a complex hierarchy to a very simple list - only containing a few actions.
After marking it completed, the list will be automatically updated, showing new active actions that are coming up. Here we can see that after purchasing a shovel from the store we can start planting a tree.
You can see that MyLifeOrganized can easily do both: help you to plan with unending hierarchy of tasks and complete those tasks from a simple list.
Sincerely yours,
The MyLifeOrganized team.
MyLifeOrganized is a flexible task management system with a hierarchy support. This means that you can subdivide any task with unending levels of possibilities.
For example, in order to plant a tree you need to buy a shovel. And in order to buy a shovel you need to go to the store. In order to build a house, you need to lay a foundation first. So you can see, the program is helping you create a hierarchic plan, where each task can be subdivided into smaller actions.
MyLifeOrganized has a unique feature of automatically turning complicated hierarchic systems into a simple list of tasks. In our list, tasks Store and Foundation are active actions. That is because they do not have any subtasks and are available for completion now. MyLifeOrganized can automatically choose such actions from the whole list of tasks. If we use the view called Active Actions, we will see our plan turning from a complex hierarchy to a very simple list - only containing a few actions.
After marking it completed, the list will be automatically updated, showing new active actions that are coming up. Here we can see that after purchasing a shovel from the store we can start planting a tree.
You can see that MyLifeOrganized can easily do both: help you to plan with unending hierarchy of tasks and complete those tasks from a simple list.
Sincerely yours,
The MyLifeOrganized team.
As we know, MyLifeOrganized allows us to plan our to-dos effectively by creating tasks and their subtasks. Look at this small project for bedroom remodeling. We've listed here the necessary order for completing all the works.
We already know that MyLifeOrganized can analyze our plan and automatically choose active actions that are ready to be handled. Let's see how it works in our example.
If we now use the Active Actions view, we will see that the program considers almost all the tasks as active, which means that all of them can be handled. But it is not the case in our situation, because you can't start on the next task without completing the previous one. For example, we cannot start removing the old flooring without moving all the furniture from the room; or we cannot put new drywall without removing the old.
So how do we tell the program that we need to complete certain tasks in sequence?
For that reason, we set a special setting for the project, called: "Complete subtasks in order". That means that the next subtask will be placed on the list of active actions only after the previous one has been completed.
Let's switch to active actions. Now we can see that our list has only one task: move all the furniture. Completing this task will bring the next one: remove old flooring. Only after that, we can start the task of removing the old drywall. As you can see, it works very simply and there is no clutter of unnecessary tasks.
Besides that, by using hierarchy, we can make a plan in the way that completing another subtask will open several new tasks that can be done parallel to each other.
For example, our plan shows that after removing the old drywall, we can start working on three other tasks simultaneously. Those tasks are: changing electrical wiring, installing new insulation and changing windows. In this case we can invite all these specialists and have them work simultaneously, in order to cut down time on remodeling.
After completing all the tasks, we can cross bedroom remodeling project off the list.
So you can see how the setting "Complete subtasks in order" helps you to easily plan the consistent completion of all tasks.
Sincerely yours,
The MyLifeOrganized team.
As we know, MyLifeOrganized allows us to plan our to-dos effectively by creating tasks and their subtasks. Look at this small project for bedroom remodeling. We've listed here the necessary order for completing all the works.
We already know that MyLifeOrganized can analyze our plan and automatically choose active actions that are ready to be handled. Let's see how it works in our example.
If we now use the Active Actions view, we will see that the program considers almost all the tasks as active, which means that all of them can be handled. But it is not the case in our situation, because you can't start on the next task without completing the previous one. For example, we cannot start removing the old flooring without moving all the furniture from the room; or we cannot put new drywall without removing the old.
So how do we tell the program that we need to complete certain tasks in sequence?
For that reason, we set a special setting for the project, called: "Complete subtasks in order". That means that the next subtask will be placed on the list of active actions only after the previous one has been completed.
Let's switch to active actions. Now we can see that our list has only one task: move all the furniture. Completing this task will bring the next one: remove old flooring. Only after that, we can start the task of removing the old drywall. As you can see, it works very simply and there is no clutter of unnecessary tasks.
Besides that, by using hierarchy, we can make a plan in the way that completing another subtask will open several new tasks that can be done parallel to each other.
For example, our plan shows that after removing the old drywall, we can start working on three other tasks simultaneously. Those tasks are: changing electrical wiring, installing new insulation and changing windows. In this case we can invite all these specialists and have them work simultaneously, in order to cut down time on remodeling.
After completing all the tasks, we can cross bedroom remodeling project off the list.
So you can see how the setting "Complete subtasks in order" helps you to easily plan the consistent completion of all tasks.
Sincerely yours,
The MyLifeOrganized team.
As we know, MyLifeOrganized allows us to plan our to-dos effectively by creating tasks and their subtasks. Look at this small project for bedroom remodeling. We've listed here the necessary order for completing all the works.
We already know that MyLifeOrganized can analyze our plan and automatically choose active actions that are ready to be handled. Let's see how it works in our example.
If we now use the Active Actions view, we will see that the program considers almost all the tasks as active, which means that all of them can be handled. But it is not the case in our situation, because you can't start on the next task without completing the previous one. For example, we cannot start removing the old flooring without moving all the furniture from the room; or we cannot put new drywall without removing the old.
So how do we tell the program that we need to complete certain tasks in sequence?
For that reason, we set a special setting for the project, called: "Complete subtasks in order". That means that the next subtask will be placed on the list of active actions only after the previous one has been completed.
Let's switch to active actions. Now we can see that our list has only one task: move all the furniture. Completing this task will bring the next one: remove old flooring. Only after that, we can start the task of removing the old drywall. As you can see, it works very simply and there is no clutter of unnecessary tasks.
Besides that, by using hierarchy, we can make a plan in the way that completing another subtask will open several new tasks that can be done parallel to each other.
For example, our plan shows that after removing the old drywall, we can start working on three other tasks simultaneously. Those tasks are: changing electrical wiring, installing new insulation and changing windows. In this case we can invite all these specialists and have them work simultaneously, in order to cut down time on remodeling.
After completing all the tasks, we can cross bedroom remodeling project off the list.
So you can see how the setting "Complete subtasks in order" helps you to easily plan the consistent completion of all tasks.
Sincerely yours,
The MyLifeOrganized team.
Today I will show you a great new feature of MyLifeOrganized, which allows you to visualize your tasks in a calendar view.
But first let me remind you, how you could view your tasks by days in MyLifeOrganized before that.
MLO has a built in view called “Due next 7 days”. When we click on it, we see all the tasks, which are supposed to be completed in the next seven days. There are also other views which show the distribution of tasks for the nearest days. Open the list of views to look through them. Now we can see our tasks, which start in the next seven days or the next thirty days, or must be finished soon.
All of this worked before and works now very well. But users have been asking for a view for browsing tasks in a calendar view for a clearer idea of the next few days’ workload.
So now in the list of views you can see this long awaited feature, which shows how many tasks and meetings I have for today. Let’s choose this view.
In this view the screen area is divided into three parts.
At the top I can see my tasks and events for the next few days in graph form.
The numbers on the graph are the number of tasks and events on each date. I can pull the graph left and see the tasks distribution for the next few weeks.
In the middle part I can see my daily appointments and events, which were picked up from my calendar on this device. If we select the event, we will see the location of the meeting on the timeline. The timeline also contains a mark for the current time.
The bottom area lists my tasks for the selected date, sorted by time.
Moving from day to day on the graph, I see events and tasks for the selected day.
In addition, the new feature allows you to view statistics for the tasks and events in the past. Pull the graph to the past, and you will see the count of tasks, which were completed in each day. Now I can see how productive I was yesterday, the day before yesterday or last week.
This is how the new feature allows me to visualize my workload with tasks and events for the next few days, and also helps me to plan the workload and view statistics of the past few days.
So, you’ve seen the basic idea. Now I will give you several tips for using the new calendar view.
We can enlarge the space for tasks by simply pulling the header.
By default, the calendar view shows tasks starting or ending on the selected date. I can change this setting. For example, I might want to see only the tasks, which have a reminder on this date.
For the past you can choose to show tasks by the date of creation, modification or completion.
In the settings for the calendar view you can choose the scale of the graph, calendars for showing events and other settings.
We can easily create a task and set it for a certain date. Select the date. Press plus and enter the task. Now we see that the task is scheduled on the chosen date with a reminder selected.
Please note that all tasks, created in this view, will be placed in the Inbox. Later you can easily move them from the Inbox to the intended project or folder.
The new calendar view is available in MyLifeOrganized for iPhone and iPad. Soon we are planning to implement it on other platforms.
We hope that this new function will help you become more productive.
Sincerely yours,
The MyLifeOrganized Team.
MyLifeOrganized is a powerful task manager that can be used with multiple devices.
Two solutions are available for synchronizing MLO data: using Wi-Fi connection and MLO Cloud service. Let's see what each method is good at.
Wi-Fi provides almost instant one-to-one data transmission between one desktop and one mobile device connected to the same network bypassing our servers.
This type of sync needs to be triggered manually each time from mobile device.
If your mobile and desktop versions are Pro then Wi-Fi sync is already included and no additional subscription is required.
The second way to sync the tasks between your desktop and mobile devices is to use Cloud Sync and this is what we suggest since it provides more functionality and flexibility.
MLO Cloud Sync is specially designed to handle unlimited number of devices linked to the same cloud file as well as to resolve possible sync conflicts while collaborating on the same project.
It provides secure connection to our robust Cloud environment wherever Internet access is available.
In addition you can use fully automatic PUSH sync on your mobile to receive all updates from MLO Cloud in background even if you do not run the app itself.
Besides, you can share your tasks with other people located anywhere or even work together on the same project syncing the changes to the Cloud.
You can also send tasks to MLO when having access only to e-mail.
Just send an email to a special address created in your MLO Cloud Sync account and the Cloud will convert them into tasks and deliver right to your Inbox folder in MLO.
Look at how you can link MLO app installed on your PC to the Cloud.
First, open your local MLO file which contains your tasks on PC and go to "File" → "Synchronization".
If you have not subscribed to Cloud yet click "How to subscribe".
Here you need to fill out the form with your email address, password and the Cloud subscription code we sent to your email address right after the purchase.
If you have not purchased it yet click "Buy it" and follow the instructions. To complete the signup click "Subscribe" then get back to the Cloud Setup wizard.
Press the "Sync to Cloud" button.
Enter the email address and password you used to subscribe to the Cloud and click "Connect".
Now for sync to start working, we need to link our local desktop file to a specific file on cloud. Click "Select cloud file..." and choose a cloud file to connect with;
Click "Done" to close Cloud setup Wizard.
The pop-up window will ask you if immediate synchronization is required.
Click "Sync Now" to run a sync between your file on desktop and connected MLO Cloud.
So we are done with connection to the Cloud. The spinning circle on the toolbar will turn into a cloud once the sync is completed.
Now let's connect MLO-mobile to the same Cloud file to have the changes made on the mobile device transferred to the desktop and back.
In MLO App swipe right and locate "Sync" icon on the top.
Then tap "MLO Cloud".
Enter your login credentials used for signup for MLO Cloud service and Tap "Test connection" to initiate the account verification.
Select the same Cloud file you synced your MLO-Windows with.
The popup will ask if immediate sync is needed.
If you tap "Sync", it will be triggered using default settings. If you wish to edit the settings, tap "No".
Here is an example of how the Cloud Sync feature works.
First, let’s assign a due date to "Task 1" on desktop, then run a sync to transmit the updates to the Cloud.
When "Push Sync" is enabled on MLO-mobile, the data is automatically transferred to it. So, you see, "Task 1" got its due date.
Now let’s mark "Task 2" with a star and lock the phone.
MLO Desktop will receive the changes shortly. To speed up the process, click the "Cloud" icon.
As you may notice the star assigned to the "Task 2" has shown up.
And there you have it! The Cloud Sync is configured so the data will be always up to date no matter where you change it.
Sincerely yours,
The MyLifeOrganized team.
MyLifeOrganized is a powerful task manager that can be used with multiple devices.
Two solutions are available for synchronizing MLO data: using Wi-Fi connection and MLO Cloud service. Let's see what each method is good at.
Wi-Fi provides almost instant one-to-one data transmission between one desktop and one mobile device connected to the same network bypassing our servers.
This type of sync needs to be triggered manually each time from mobile device.
If your mobile and desktop versions are Pro then Wi-Fi sync is already included and no additional subscription is required.
The second way to sync the tasks between your desktop and mobile devices is to use Cloud Sync and this is what we suggest since it provides more functionality and flexibility.
MLO Cloud Sync is specially designed to handle unlimited number of devices linked to the same cloud file as well as to resolve possible sync conflicts while collaborating on the same project.
It provides secure connection to our robust Cloud environment wherever Internet access is available.
In addition you can use fully automatic PUSH sync on your mobile to receive all updates from MLO Cloud in background even if you do not run the app itself.
Besides, you can share your tasks with other people located anywhere or even work together on the same project syncing the changes to the Cloud.
You can also send tasks to MLO when having access only to e-mail.
Just send an email to a special address created in your MLO Cloud Sync account and the Cloud will convert them into tasks and deliver right to your Inbox folder in MLO.
Look at how you can link MLO app installed on your PC to the Cloud.
First, open your local MLO file which contains your tasks on PC and go to "File" → "Synchronization".
If you have not subscribed to Cloud yet click "How to subscribe".
Here you need to fill out the form with your email address, password and the Cloud subscription code we sent to your email address right after the purchase.
If you have not purchased it yet click "Buy it" and follow the instructions. To complete the signup click "Subscribe" then get back to the Cloud Setup wizard.
Press the "Sync to Cloud" button.
Enter the email address and password you used to subscribe to the Cloud and click "Connect".
Now for sync to start working, we need to link our local desktop file to a specific file on cloud. Click "Select cloud file..." and choose a cloud file to connect with;
Click "Done" to close Cloud setup Wizard.
The pop-up window will ask you if immediate synchronization is required.
Click "Sync Now" to run a sync between your file on desktop and connected MLO Cloud.
So we are done with connection to the Cloud. The spinning circle on the toolbar will turn into a cloud once the sync is completed.
Now let's connect MLO-mobile to the same Cloud file to have the changes made on the mobile device transferred to the desktop and back.
In MLO App swipe right and locate "Sync" icon on the top.
Then tap "MLO Cloud".
Enter your login credentials used for signup for MLO Cloud service and Tap "Test connection" to initiate the account verification.
Select the same Cloud file you synced your MLO-Windows with.
The popup will ask if immediate sync is needed.
If you tap "Sync", it will be triggered using default settings. If you wish to edit the settings, tap "No".
Here is an example of how the Cloud Sync feature works.
First, let’s assign a due date to "Task 1" on desktop, then run a sync to transmit the updates to the Cloud.
When "Push Sync" is enabled on MLO-mobile, the data is automatically transferred to it. So, you see, "Task 1" got its due date.
Now let’s mark "Task 2" with a star and lock the phone.
MLO Desktop will receive the changes shortly. To speed up the process, click the "Cloud" icon.
As you may notice the star assigned to the "Task 2" has shown up.
And there you have it! The Cloud Sync is configured so the data will be always up to date no matter where you change it.
Sincerely yours,
The MyLifeOrganized team.
MyLifeOrganized is a powerful task manager that can be used with multiple devices.
Two solutions are available for synchronizing MLO data: using Wi-Fi connection and MLO Cloud service. Let's see what each method is good at.
Wi-Fi provides almost instant one-to-one data transmission between one desktop and one mobile device connected to the same network bypassing our servers.
This type of sync needs to be triggered manually each time from mobile device.
If your mobile and desktop versions are Pro then Wi-Fi sync is already included and no additional subscription is required.
The second way to sync the tasks between your desktop and mobile devices is to use Cloud Sync and this is what we suggest since it provides more functionality and flexibility.
MLO Cloud Sync is specially designed to handle unlimited number of devices linked to the same cloud file as well as to resolve possible sync conflicts while collaborating on the same project.
It provides secure connection to our robust Cloud environment wherever Internet access is available.
In addition you can use fully automatic PUSH sync on your mobile to receive all updates from MLO Cloud in background even if you do not run the app itself.
Besides, you can share your tasks with other people located anywhere or even work together on the same project syncing the changes to the Cloud.
You can also send tasks to MLO when having access only to e-mail.
Just send an email to a special address created in your MLO Cloud Sync account and the Cloud will convert them into tasks and deliver right to your Inbox folder in MLO.
Look at how you can link MLO app installed on your PC to the Cloud.
First, open your local MLO file which contains your tasks on PC and go to "File" → "Synchronization".
If you have not subscribed to Cloud yet click "How to subscribe".
Here you need to fill out the form with your email address, password and the Cloud subscription code we sent to your email address right after the purchase.
If you have not purchased it yet click "Buy it" and follow the instructions. To complete the signup click "Subscribe" then get back to the Cloud Setup wizard.
Press the "Sync to Cloud" button.
Enter the email address and password you used to subscribe to the Cloud and click "Connect".
Now for sync to start working, we need to link our local desktop file to a specific file on cloud. Click "Select cloud file..." and choose a cloud file to connect with;
Click "Done" to close Cloud setup Wizard.
The pop-up window will ask you if immediate synchronization is required.
Click "Sync Now" to run a sync between your file on desktop and connected MLO Cloud.
So we are done with connection to the Cloud. The spinning circle on the toolbar will turn into a cloud once the sync is completed.
Now let's connect MLO-mobile to the same Cloud file to have the changes made on the mobile device transferred to the desktop and back.
In MLO App swipe right and locate "Sync" icon on the top.
Then tap "MLO Cloud".
Enter your login credentials used for signup for MLO Cloud service and Tap "Test connection" to initiate the account verification.
Select the same Cloud file you synced your MLO-Windows with.
The popup will ask if immediate sync is needed.
If you tap "Sync", it will be triggered using default settings. If you wish to edit the settings, tap "No".
Here is an example of how the Cloud Sync feature works.
First, let’s assign a due date to "Task 1" on desktop, then run a sync to transmit the updates to the Cloud.
When "Push Sync" is enabled on MLO-mobile, the data is automatically transferred to it. So, you see, "Task 1" got its due date.
Now let’s mark "Task 2" with a star and lock the phone.
MLO Desktop will receive the changes shortly. To speed up the process, click the "Cloud" icon.
As you may notice the star assigned to the "Task 2" has shown up.
And there you have it! The Cloud Sync is configured so the data will be always up to date no matter where you change it.
Sincerely yours,
The MyLifeOrganized team.
Organizing tasks by context is one of the main ideas in Getting Things Done — the classic productivity system. By assigning a context you indicate where and when it can be done or what tool you need to perform it. It can be anything that helps you quickly pick out tasks depending on the context you are in now.
MLO has a special view which displays active tasks grouped by context. You can see what needs to be done while you are in the office, what tasks await you at home, and what you’re waiting for from others.
So, how to assign a context to a task?
To create a new context select a task, open Properties in Edit Mode and enter a new context name. Contexts often begin with a symbol such as the @ sign to help them to stand out.
An already existing context can be set right in the task list area. Just enable the Context column and select the context from the dropdown list of contexts.
If you want to assign multiple contexts, click this box or use a shortcut, and check the contexts there.
Another tip to mention is that when you are using a view which groups by context, you can simply drag and drop the task onto the group name to have a context assigned to it.
Similarly, if in Outline you move a task to a different branch, by default it inherits the parent’s context, which is quite convenient.
Now let’s look at the specific features of contexts which you may find helpful for your task management style.
You can create a context which is only available on certain days or at certain times of day.
For the context “Office” we already set open hours from 10 am Monday till 6 pm Friday. This means tasks with this context won’t be displayed in To-Do at evenings and weekends.
Let’s do the opposite for the context 'Home'. Drag the cursor across the time grid to capture the required area.
These settings allow you to focus on relevant actions only. So, now it’s Tuesday morning, and the office tasks are on the top of my To-do list.
However, if you need to look through all your available tasks, check 'Include closed' to display the currently inactive tasks as well.
Besides, a context may include other contexts.
Our context ‘Online’ includes these 3 contexts, which means we can get a list of tasks we can do online filtering by just one context. It also takes into account whether the context is currently open or closed.
This can be also useful if you want to filter all your shopping-related tasks or all home tasks.
In the mobile version you can set a location-based context and get a reminder when you are inside a particular area.
Go to Contexts and Locations, select the context, and tap in the "location" field to bring up the map. Find the location you want and zoom in. Drop a pin in the actual center of the location, then drag the slider on the right up or down until the green circle matches the boundaries of your desired location as closely as possible. Tap 'Save' and enable 'notify when I arrive' or 'leave', or both of course.
I’m reaching the area, and here is the notification!
There are no exact rules on how to use contexts so you are free to experiment and find the best way to use them.
In the mobile version you can set a location-based context and get a reminder when you are inside a particular area.
Go to Contexts and Locations, select the context, and tap in the 'location' field to bring up the map. Find the location you want and zoom in. Drop a pin in the actual center of the location, then drag the slider on the right up or down until the green circle matches the boundaries of your desired location as closely as possible. Tap 'Save' and enable 'notify when I arrive' or 'leave', or both of course.
I’m reaching the area, and here is the notification!
There are no exact rules on how to use contexts so you are free to experiment and find the best way to use them.